Cloud-Based Content Management System – Scalability and Security in the Cloud

Everything is in the cloud. From your latest vacation pics to the most robust software, the cloud is powering digital development worldwide. So it just makes sense to have a cloud CMS (content management system) that works through the cloud. There are many cloud-based CMS features that make it a preferable option over traditional on-premise content management systems.

What is a cloud CMS? 

A cloud CMS (cloud-based content management system) is a content management system that fully operates in the cloud. Similar to how your messaging app or your photo app stores everything in the cloud, the cloud CMS allows you to store, manage, and work on your content within the cloud infrastructure with your existing hardware and software. Not only that, but you also get computing abilities and a cloud infrastructure way beyond your current systems. So, you are getting content management systems that are advance. The cloud CMS also allows easy collaboration and distribution of content across multiple channels, including posting and executing campaigns. Many organizations are switching to cloud CMS for scalability and security which is much better than on-premise CMS.

Let’s do a comparison to understand the benefits of cloud CMS:

• Scalability – Technology is moving at the speed of light. Yesterday’s fringe innovation could be tomorrow’s next big tech update, so you need a Cloud CMS that can move at that speed. On-premise CMS cannot go through a series of upgrades quickly on account of it being on your premises. It would be difficult to deploy regular updates as well.

A cloud CMS on the other hand is easy to scale because the majority of its operations are in the cloud. So, whenever the makers bring on upgrades that will make it perform better, they get installed right in the cloud. Plus, this does so quickly and efficiently that you won’t face any downtime. You will be able to continue using the CMS while the system updates in the cloud. That’s why you should choose a cloud CMS for scalability.

• Security – On-premise CMS is low on security. Your hardware where all the sensitive data is store can be hack or can be physically stole. You could face cyberattacks, or untrustworthy people could gain access to your systems. Of course, there are some measures but they cannot provide full security to your content.

A cloud CMS on the other hand has some of the best security measures in place. They are built with security in mind and are well-protect against cyber-attacks. Data is regularly backed up, there’s multi-factor authentication and encryption, and there are other measures like monitoring and physical security at the data storage location. Security is one of the biggest features of a cloud CMS.

• Accessibility – Since the on-premise CMS is installed on your company’s hardware and its networks, only the people who have access to the hardware and network can access the CMS. Now this may work for a small company, but for a company with ambitions of growing, an on-premise CMS can be an impediment.

Of all the cloud-based CMS features, accessibility has to be one of the best ones. Any of your employees and associates with a computer and internet connection can access the CMS and content created in the system. Ease of access really speeds up work and gives the organization more flexibility.

• Collaboration – Content creation requires the working together of different experts like writers, web designers, and web developers. In an on-premise CMS, all of them collaborating and working together is not possible. Each one has to finish their task first and move the task on to the next employee. This is time-consuming. And more time gets add when there are changes and modifications.

In cloud CMS, collaboration is a key selling point. All the professionals involved in a project can work together and collaborate in real time. They can make updates and changes directly, so everyone is in the loop and projects get complete much quicker, leaving the organization to take on more work.

• Integration – If you want to integrate them with your existing systems, or make modifications or add features, you will need to bring in developers to make the change or you will have to buy third-party plugins developed specifically for that CMS. Whatever method you choose, it is going to cost you a lot.

However, integrations are a piece of cake on a cloud-based CMS because that is what the platform has been develop for. It will seamlessly integrate with your existing systems and networks and you get access to a host of features that will up your content creation game.

• Workflows – The workflows in an on-premise CMS are old and limited. Many times, manual intervention is require for the work to move forward. So, what is the point of having a workflow if it is not getting the job done and manual processes have to come into play?

A cloud CMS on the other hand gives you access to the best workflows where all your tasks, processes, approvals, and implementations are streamline, ensuring smooth operation. These workflows are also easy to monitor and modify if ever there is such a need.

• Access Management – One major drawback with on-premise CMS is that you cannot control access within the CMS. For example, the CMS is being use to create a few legal documents that don’t need to be seen by other employees, but there is no way to withhold access for this particular need-to-know-basis content.

In a cloud CMS, you have access management so you can create authorizations and define roles. People will then have limited access to areas and content that do not concern them. You get a higher level of control of your organizational content and you can protect your company’s privacy. This is one of the biggest benefits of cloud CMS.

• Maintenance – In an age where companies are encouraged to be smart with their finances, maintenance cost is an important issue. On-premise CMS is expensive to maintain. You need an IT expert just for this. Hardware upgrades may also be require and worst of all, there will be downtimes during maintenance procedures.

In a cloud CMS, there is rarely any downtime. All the work happens in the background, so you won’t even need an IT expert to oversee the whole procedure. Plus, you have online and offline support for all maintenance activities.

The benefits of cloud CMS are too many to ignore. Your organization’s content creation abilities will get a shot in the arm with this. The CMS will uplift your branding and communication to a whole new level, resulting in a better bottom line. However, selecting the right kind of cloud CMS is important. For this, you need an implementation partner like Tru Performance. We will help you find the right cloud CMS that fits your organization’s needs and budget and ensure a seamless transition. Get in touch with our experts now to know more about the best cloud CMS features and which one is the best for you.